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You can add a star to a task to mark it as important, but there are no gradations of importance or priority-such as low, medium, or high-as you find in many other apps. You can create recurring tasks by setting them up using on-screen options, but you can't type them in using natural language (like "every other Friday"), the way you can in Todoist. The far right column shows steps, otherwise known as subtasks, which can't have any additional detail associated with them. Microsoft To Do's steps also weirdly appear on the far right rather than where you might naturally look for them: below the main task and slightly indented. If subtasks are important to you, it's good to know that Todoist and Asana not only include them but let you add as much detail to them as if they were parent tasks. You also can't add any detail to subtasks, not a due date or assignee or attachment. When you choose a due date, you cannot add a time, although you can add a time to a reminder. It's another level of organization that helps keep the app tidy.Īs with any decent task-management app, in To Do you can add detail to your tasks, such as a due date, reminder, attachments (limited to 25MB per task), comments, and subtasks, called steps here. As an example, you can make a Group called Work, and all the lists within it could be the names of projects you're working on or clients you have. You can create groups of lists, similar to folders. Microsoft To Do's iPhone app has a tidy layout. A project is essentially a goal with many subtasks, so you can track what you need to do to reach your goal. The to-do list app called Things actually goes one step beyond simple lists to give you two options: Area (similar to lists in To Do) and Project. Lists allow you to group tasks, such as Personal To Dos, Work Tasks, Shopping List, and so forth. You don't have any such options in Microsoft To Do. For example, in Todoist, you can create and save a custom filter that is essentially an advanced search, such as all tasks in the Personal list that are due in the next seven days, or all tasks labeled high priority that are past due. Other to-do list apps let you create custom views, sometimes called filters, so that you decide which tasks you see. The ones you get include My Day, showing all tasks due today, and Important, showing tasks to which you've added a star, among others. The view options are all premade, and there's no way to make your own custom views. In that left rail are views and lists of tasks that you create. Microsoft To Do is available on all major platforms, including macOS (shown). For everyone else who just wants a great to-do list app out of the box, you can't get that from Microsoft.
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Second-and it's a problem with many Microsoft products-if you want to get the full potential out of To Do, you need to be using it in a full Microsoft ecosystem. Meanwhile, Microsoft was building a new app from scratch and trying to reach feature parity with the 2015 version of Wunderlist, so it essentially fell behind all the other apps as the years ticked by. First, since 2015, the best to-do list apps have perfected natural language input, created customizable views, and innovated what a to-do list app could be. Wunderlist has been gone for more than a few years now, and yet the app that replaced it, Microsoft To Do, lags behind the best to-do list apps significantly because it's missing so many key features that are at the core of other to-do lists.
When Microsoft acquired the beloved to-do app called Wunderlist in 2015, it said it would discontinue Wunderlist permanently, but only after rebuilding all the best features of that app into a new one to replace it.
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